Paper intake. Digital results. Zero manual data entry. Save 15 minutes per patient!
PatientLink Scan lets clinics capture patient intake data using familiar paper forms – then instantly convert those answers into structured data inside the EHR.
Patients fill out a bubble-style form (similar to a Scantron). Staff run it through a standard paper scanner. PatientLink does the rest.
No clipboards. No typing. No double work.
“Patient information flowing directly into the chart has helped tremendously in reducing staff time.“
-Dr. Glover, OB-Gyn Associates PC
How PatientLink Scan Works
Patients fill in bubbles
Easy, intuitive, and accessible for all patients - no portals or devices required.
Scan with a standard scanner
Any document scanner works. No special hardware.
Data flows into the EHR
Answers are automatically captured, validated, and inserted directly into the patient record.
Why clinics choose PatientLink Scan
⏱ Save Hours of Staff Time
Eliminate manual data entry and chart prep. What used to take minutes per patient now takes seconds.
✅ Reduce Errors
No mistyped answers. Forms are validated automatically during scanning.
🖨 No Special Hardware
Works with standard paper and standard scanners you already own.
📋 Familiar for Patients
Bubble forms feel natural and stress-free – especially for older patients or those with limited tech access.
🔌 EHR-Integrated
Captured data flows directly into the EHR, structured and ready for clinical use.
🛡️ Downtime Solution
Remain operational even when your EHR is unavailable.
Built for Clinics That Still Rely on Paper
Not every patient wants – or can – complete digital forms. PatientLink Scan bridges the gap by turning paper into structured EHR data without adding staff work.
Common Clinic Scenarios:
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Clinics with high in-office volume
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Older or less tech-savvy patient populations
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Practices transitioning from paper to digital
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Check-in workflows where speed matters most
- EHR downtime scenarios
Published Clinical Evidence Supporting PatientLink Scan
Our scan-to-EHR integration technology has been evaluated in peer-reviewed research published in Primary Care Companion to the Journal of Clinical Psychiatry. In the study, a scan-enabled screening workflow successfully processed 89.4% of patient assessments and automatically uploaded results into the electronic health record – with no failures attributed to the scanning system itself. Clinicians and staff reported that the process was efficient, reliable, and required no additional personnel, making it feasible for everyday clinical use.
Read the full study here:
Depression Screening Interfaced With an Electronic Health Record: A Feasibility Study (PMC1764515)
Designed for Real-World Intake Workflows
One platform for intake, screening, and compliance – paper forms that meet regulatory and clinical needs PatientLink supports a wide range of clinical, administrative, and regulatory forms – so practices can digitize intake, screenings, and acknowledgments without adding complexity. Information flows directly into the chart, reducing manual work and errors.
Clinical & Screening Forms
- PHQ-9 / PHQ-A
- M-CHAT
- Developmental questionnaires
- Review of Systems
Administrative & Compliance Forms
- HIPAA acknowledgments
- Consents
- Medical records release
- Disclosure acknowledgments
Quality & Reporting Forms
- eCQM / MIPS
- Satisfaction surveys
- SDOH
Interoperability Forms
- MIHIN participation forms (link)
- Medicare Shared Savings Program Forms
Eliminate Manual Data Entry From Scanned Patient Forms
PatientLink Scan automatically converts completed paper forms into structured data inside your EHR. No manual entry, no workflow disruption, and no additional staff required. Proven in real clinical environments, our scan solution helps practices save time while improving data accuracy.
Used in clinical workflows and validated in peer-reviewed research.
No new hardware • Works with your EHR • HIPAA-compliant