FREE PRACTICE EFFICIENCY CALCULATOR

Time Savings Calculator for Medical Practices

See what less paperwork and manual data entry could mean for your team in staff hours, workdays, and potential labor value.

Adjust a few assumptions to explore the potential impact of streamlined patient intake and EHR-connected workflows. Your results update instantly.

Calculate your savings See PatientLink in action
Since 1999Healthcare experience No patient appRequired for digital intake EHR-connectedConfigured workflows
YOUR PRACTICE, YOUR NUMBERS

Estimate your savings

Try the starting assumptions or enter your own.

visits

Total daily visits across the location or group you are estimating.

min

Ten minutes is an editable illustration, not a guaranteed outcome.

days
$/ hr
%

Default 75% is an illustrative planning assumption. Adjust it to reflect your workflow.

YOUR ESTIMATED ANNUAL IMPACT LIVE ESTIMATE
3,125staff hours recovered
$78,125potential labor-capacity value
12.5Hours per operating day 3918-hour workday equivalents / year

Illustrative estimates, not guaranteed cash savings or net ROI. Assumes saved time is recoverable; excludes software costs.

See how PatientLink could help
54%of surveyed customers
2026 PATIENTLINK CUSTOMER SURVEY

Reported saving 10–15 minutes per patient

More than half of respondents reported time savings in this range. Your results depend on patient volume, workflow, adoption, and EHR configuration.

Customer-reported survey results
n = 28 respondents
Not an audited performance guarantee.
WHERE TIME GOES

Less repetitive work. More room for patient care.

PatientLink helps practices reduce avoidable data entry, collect information before visits, and route supported responses into connected EHR workflows.

Collect intake before arrival

Let patients complete demographics, histories, assessments, and consent forms on their own devices before the visit.

Explore PatientLink 360

Reduce manual EHR entry

Send supported patient-reported information through configured data-mapping and integration workflows, rather than retyping every answer.

Explore digital patient forms

Keep paper where it helps

Use PatientLink Scan to capture supported paper-form responses and route structured results to connected clinical systems.

Explore PatientLink Scan
TRANSPARENT BY DESIGN

How we calculate your estimate

We use your assumptions, not a one-size-fits-all promise. Adjust the proportion of visits that benefit to account for patients who already complete intake digitally or workflows that remain manual.

Adjust my estimate
01
Eligible visits / yearDaily visits × operating days × affected-visit percentage
02
Hours recovered / yearEligible visits × minutes saved ÷ 60
03
Potential labor-capacity valueHours recovered × loaded staff cost per hour
What this is not: a forecast of payroll reductions, software ROI, reimbursement, or a guarantee of actual time saved. Net ROI requires accounting for implementation and subscription costs.
EVIDENCE & EXPERIENCE

Built for the realities of medical practices

Use customer-reported findings as context, then test the assumptions against your own administrative workflow.

TIME SAVINGS REPORTED IN OUR 2026 SURVEY
10–15 minutes54%
5–10 minutes25%
10–30+ minutes14%
About 5 minutes7%

n = 28; percentages rounded. Categories are as reported. Responses are not independently audited and may not represent every medical practice.

REAL PRACTICE EXAMPLE
10–15 minutes

Less manual data entry in an INTEGRIS workflow

A PatientLink Scan case study describes approximately 10–15 minutes of manual data entry eliminated per patient in a specific paper-intake workflow.

Read the case study
FREQUENTLY ASKED QUESTIONS

Questions about time savings

Here is what the estimate means and how PatientLink can fit your existing workflow.

How do you calculate time savings for a medical practice?

Multiply daily patient visits by annual operating days and the percentage of visits that benefit. Multiply by minutes of administrative work saved per affected visit, then divide by 60 to estimate annual staff hours recovered.

Does the calculator show actual cost savings or ROI?

No. It estimates the potential labor-capacity value of recovered time using your loaded staff hourly cost. Actual cash savings depend on whether staff time is reduced or redeployed. Net ROI also requires subscription, integration, implementation, and operating costs.

How much time can digital patient intake save?

It depends on what staff currently re-enter, which patients use the workflow, and which data elements can be routed into your EHR. In PatientLink's 2026 survey (n = 28), 54% of respondents reported saving 10–15 minutes per patient; those results may not apply to your practice.

Can PatientLink integrate with our existing EHR?

PatientLink offers a variety of EHR and practice-management integrations, including supported interface and API-based workflows. Availability and the type of structured data exchanged depend on your system and configuration. A demonstration can confirm the options for your practice.

Can we use both paper and digital patient forms?

Yes. PatientLink offers digital intake through PatientLink Online and 360, as well as structured paper-form processing through PatientLink Scan. The right mix depends on your patients and current workflow.

SEE THE WORKFLOW IN ACTION

Your estimate is a starting point. Let's make it specific.

We can walk through your intake process, EHR integration options, and where PatientLink may help recover staff time.

Based on your entries3,125 hours / yearillustrative staff capacity
Request a personalized demo Opens PatientLink's existing demo request form. No patient information, please.